# Facilitator prep — AI day-to-day segment

Two things to lock before the workshop. Both close the one remaining unknown: **the room's actual AI level.**

## 1. Three questions for Katharina / Silvia (they know the room)

Send by email — 2-minute reply, tells us whether the cheat-sheet lands at the right depth:

1. **Of the ~20 participants, roughly how many use an AI tool at work weekly — and which one (Copilot, ChatGPT, Mistral, none)?**
2. **Has anyone's company already rolled out a sanctioned AI tool, or are most still on private/shadow use?**
3. **Any companies in the room where AI is formally restricted / blocked by IT or works council?** (changes how we frame "pitch the purchase")

If answers skew low-usage → start the live demo one notch simpler. If high → lean harder into the compliance/pitch half.

## 2. Check-in poll (09:00–09:15 warm-up — doubles as live calibration)

Run as a Teams poll or Mentimeter. One question:

> **"Which AI tool do you use for work?"**
> (a) Microsoft Copilot · (b) ChatGPT · (c) Mistral / DeepL / other European · (d) None yet

Optional second:
> **"How often?"** Daily · Weekly · Tried it once · Never

**Why it earns its slot:** gives the later segment real numbers to reference ("12 of you have Copilot…"), makes the session about *them*, and turns calibration from a guess into a fact — live, in the room.

## 3. Decisions for the team
- **Placement — LOCKED:** PHINEO-delivered ~9-min segment folded into **Speaker 3**'s tools slot (10:50–11:20), the *Act* beat. *Alternative kept open:* hand the demo to Speaker 4 (peer) so it comes from a fellow CC manager (then drop the tool/pitch slides).
- **Handout language:** English, German, or both — still open.
- **Demo mode:** pre-record the 60–90s screen capture (recommended), or walk the scripted fallback — still open.
